Deep Dive EquiView® Demo
Transcript of the video:
Soft music plays throughout.
The Charles Schwab logo appears on the screen of a laptop. The logo expands so that the color blue fills the entire laptop screen and includes overlaying title text.
EquiView: The Deep Dive
Man [off-screen]: Hi, everyone. My name is Sean Ross and I'm a Senior Team Manager within our client service group here at Charles Schwab.
Text replaces the title copy as Sean continues to speak.
Follow along to see how EquiView works hard to make your job easier.
Sean: Today, I'll be taking you through a virtual tour of Charles Schwab's equity administration recordkeeping platform, EquiView.
This example is hypothetical and provided for illustrative purposes only.
The text fades out as an example of the Schwab EquiView® dashboard webpage appears, displaying various metrics and statistics for the example client.
Sean: We'll cover some of the system's highlights, and, if you're interested in seeing more or covering specific areas, we'd love to hear from you. Let's go ahead and get started.
The laptop screen expands to show a closer view of the dashboard.
Sean: As I mentioned, EquiView is Charles Schwab's equity administration platform. It's web-based, so you can access it anywhere you have internet, and proprietary so that we can directly apply client feedback to making the best experience possible. A couple of notes before I click into the system—EquiView comes with a Sandbox environment, which we call "Modeler." You'll see my mouse on it at the top of the screen.
The cursor moves to the top navigation bar and hovers over the "Modeler" tab.
Sean: "Modeler" allows you and your teams to manipulate and test a replica database without downstream impacts to your production data. You can utilize "Modeler" for things like testing new award types or functionalities; determining how different actions will impact award expense, tax, or dilution; and even simulating major release bets.
The cursor moves down to hover next to the "Market Price for Last 30 Days" component, which displays a line graph that mimics market fluctuations. The cursor then moves again to the secondary navigation bar at the top and floats across the different tab options.
Sean: At the top of the screen you'll also see a number of tabs such as "Data View," "Reporting," "ASC 718," and "ESPP." EquiView is fully integrated, so you can access all aspects of your equity plan in one place—and the data flows between modules to make your experience seamless. Here we start on the plan dashboard. It's the first page that you'll see upon login.
The cursor moves back to the "Market Price for Last 30 Days" component.
Sean: The dashboard provides useful snapshots of your equity plan with information such as overall plan value, upcoming release dates, online grant agreement acceptance data, ASC 718 calendar periods, and ESPP data, where applicable.
The cursor scrolls down to display the different dashboard components and their respective statistics.
Sean: When we get toward the bottom of the dashboard, you'll see the "Tasks" area.
The cursor stops scrolling on the "Tasks" component, which lists different collapsed subsets of tasks and the status of each one. The cursor expands the "Data View" list, revealing the which tasks have been completed, are incomplete, or are urgent.
Sean: The "Tasks" area is intended to call out anything that may need your attention. Most often we see things like participant records or transactions which need a secondary review. EquiView has a staging feature which stops your data for a secondary audit before it impacts the actual production data. You can customize which data stops in staging for your review, or you can choose to allow the data to flow freely into production, if you prefer. The "Tasks" area is the first section where you'll see those items in the staging area being called out for you. Now, we'll jump over to our "Data View" tab.
The cursor moves up to the top navigation bar and selects the "Data View" tab. The page displays a fillable search bar labeled "Keyword Search."
Sean: This is where you'll see all the details regarding your participant, grant, and transaction data. I'll start first, for our example, with the "Participant" tray. The "Participant" tray is where you'll see all of your employee data.
From the left-hand navigation bar, the cursor clicks "Participant" and then "Live." Different fields reflecting the example client's personal information appear in separate components.
Sean: Schwab has a lot of experience integrating with providers and HRAS systems like ADP and Workday, and as part of your onboarding, we'll work to set up a secure file transfer so that your employee data transmits without you lifting a finger. As we look at this test employee record, one thing I'll call out is that all of the screens within EquiView have a similar look and feel—so once you get used to navigation, it's simple to use the whole database.
Toward the top of my screen, you'll notice the "quick search" fields such as participant identifier, name, and Social Security number. And then you'll also notice that the results for EquiView can be run to screen, Excel, PDF, or text, depending on the output type that you prefer. Now, let's go ahead and take a look at this test example record that I've pulled up here.
The cursor moves down to the second and third components on the page that show the search results.
Sean: Below, you'll see the results populate for this individual. Now, EquiView has over 100 employee data fields that we can store on your behalf to make your reporting as simple as possible.
The cursor moves across the navigation bar in the "Results" section, including the "Participant," "Indicators, "Live," "Work," and "Corporate" tabs.
Sean: These data points are populated at the bottom of the screen, like you see here, once a record is selected. Now, if there's a data point that you track which EquiView doesn't have a home for, there are 28 user-defined fields available which you can customize the name of and include on your HRAS integration file.
The cursor clicks the "User Def." tab to reveal several more fillable fields to help discover employee information.
Sean: EquiView also has an audit functionality which timestamps each time a record is updated, who the record was updated by, and what the change was for. For ease of reporting and to satisfy auditors, this data can also be output on a report in Excel, text, or PDF.
After selecting the "Audit" tab, a list of audit information appears that's specific to each one.
Sean: Now I'll jump over to the "Grant/Award" tray, and we'll take a look here.
In the left-hand navigation bar, the cursor expands the "Grant/Award" tab and clicks "Live."
Sean: From an award recordkeeping perspective, EquiView can handle the full suite of awards—from ISOs and non-quals to performance awards and RSUs.
The cursor moves to click the "Run Query" button in the top right-hand side of the "Grant/Award Data" component, revealing a list of award results. The cursor then expands the "Award Type" dropdown menu.
Sean: Now, just like we saw in the "Participant" tray, we have different data output options—and when a record is selected, like our first award here, the details will populate for us at the bottom of the screen.
The cursor selects the award ID "DCA - DEFERRED," and its specific information appears below it.
Sean: Now, beyond standard award features like vesting schedule, award amounts, [and] award price, EquiView can also track, in effect, deferrals, dividend equivalents, retirement eligibility, and different performance traunch metrics. All of these different combinations for award recordkeeping really allow a lot of flexibility when it comes to your equity plan within EquiView.
Now, moving from the "Grant/Award" tray over to the "Exercise/Lapse" [tray].
In the left-hand navigation bar, the cursor expands the "Exercise/Lapse" tab. The components that appear look almost identical to the previous tabs' components.
Sean: This is where we'll find all of the information on participant exercises and release events. You'll see standard transaction data and a breakdown for each transaction of the tax withholdings, which are calculated automatically by EquiView.
The cursor scrolls through the results in the last component.
Sean: Now, speaking of taxes, I wanted to call out a feature that really makes EquiView shine—and so I'm going to jump down here a little bit on the left-hand side to our "Tax Jurisdiction" tray.
In the left-hand navigation bar, the cursor clicks the "Company" tab and then the "Tax Juris - Live" tab.
Sean: Now, when I run this to screen, I'll pull this up. EquiView has the ability to store and tax as many tax jurisdictions as you use from an equity compensation perspective. Here, for example—say I have a Canadian federal tax jurisdiction pulled up. Again, this is just one of many that EquiView has the ability to store.
After selecting "CAN" from the dropdown menu, the cursor explores the results that populate.
Sean: Now, utilizing data from the "Participant" tray, which we saw earlier, EquiView can source income-to-tax jurisdictions and apply tax credits, reciprocity agreements, and income deductions, where applicable. Each specific jurisdiction can be set up to tax in U.S. dollars or a number of foreign currencies.
The cursor moves down to the bottom component and clicks the "Currency Code" dropdown menu before selecting "Canada (CAD)."
Sean: EquiView has the ability to apply tiered rates, thresholds, limits, and even to apply different FMB settings from where they differ from what the standard plan setup is.
Enough of the data—let's jump over to our "Reporting" section.
The cursor moves to the top navigation bar and selects the "Reporting" tab. A blank "Keyword Search" field appears.
Sean: I'm going to start by pointing out that EquiView has a number of report templates for us to begin with. From here, we can select the data category we need, and fully customize the report to meet our needs. So, I'm going to jump into "Activity/Transactional," and then a "Grant/Award" report, for example's sake.
The cursor clicks on "Grant/Award" in the left-hand navigation bar, and blank fields appear that make it possible to search for specific activity reports.
Sean: Now, again, we see the same search and output features with our "quick search" at the top, and our output options on the right. But now you'll notice that there's a couple additional tabs for us to use, such as "Advanced Find," "Schedule," "Delivery," and "Report History." Let's start with the "Advanced Find" tab, which could also be named "Advanced Search."
The cursor navigates from the "Results" tab to the "Advanced Find" tab in the second component.
Sean: In "Advanced Find," we can drill down into our report results by adding criteria and utilizing comparisons like "equals," "is between," [and] "is greater than." Let's pull up an example. Looking at "Award Date," we can say "Award date is between 1/1/2020, and the end of the year, 12/31/2020." This output will provide us with awards that are dated between those dates.
The cursor uses dropdown menus to specify the information needed and for what time period.
Sean: We can add as many of these criteria as we like—the data that we're seeing—and then add a number of comparisons to increase our query results. Here, we can continue to customize the report with the "Columns to Display" section. We can add and remove columns; we can move columns around within the report; we can total columns using basic Excel functions; and we can group and sort our results within the report.
The cursor hovers over a list of columns that are displayed in the "Results" section, and demonstrates that columns can be added or removed, moved around, or sorted.
Sean: So, overall, we've created a very customized reporting experience. So, let's say that you worked hard to customize your report. Now what? Well, you can save each customized report using the "Save Template" [button] on the top right-hand side of the screen so that each time you log back in to EquiView, your report is waiting for you to run. Even better, if you need your reports on a certain cadence, you can schedule them to run automatically and deliver to a folder for quick access.
The cursor navigates between the "Schedule" and "Delivery" tabs in the bottom component on the page.
Sean: Beyond the suite of administrative reports for daily activity, EquiView also has a number of statements which can be sent to employees at no additional cost to you or your company. And EquiView also has all the reports you need for proxy season, with data that comes directly from EquiView—really making your life easy when it comes to running those proxy reports.
The cursor moves down the left-hand navigation bar to display different subsections of the "Notifications/Statements" and "Corporate" tabs.
Sean: So, we've covered quite a bit, and there's plenty more that we could cover, but I will go ahead and leave it here for you to digest, what we've been through. And if you're interested in hearing more about anything that you've seen thus far, or if you'd like to walk through the integrated ESPP or ASC 718 modules, or even for a preview of the employee experience, please reach out. We'd be happy to set up some time.
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